Front Desk Coordinator

Description

• Answer all incoming calls professionally and with a courteous and friendly attitude; assesses callers needs and directs to appropriate personnel. 
• Pages clinic personnel as appropriate, and obtains and communicates messages in an accurate and timely manner.
• Check the patients in and out.
• Verify insurance and patient financial responsibility.
• Obtain authorizations for procedures as needed.
• Schedule new patients and return appointments in the computer system in accordance with physician and/or office guidelines. Cancels/reschedules appointments according to physician schedule changes; notifies appropriate clinic personnel.
• Utilize eClinicalWorks Electronic Medical Record (EMR) system to obtain or document patient information.
• Obtain and enter all authorization and correspondence relating to referrals in patients charts and computers.
• Schedule outpatient appointments/testing and hospital admissions upon request.
• Collect co-pays or other payments at time of visit.
• Provide patients with accurate and legible appointment cards. Document no shows in patient's chart for missed visits. 
• Reschedule any missed appointments and conducts follow-up with patients who may have missed their appointment.
• Abide by patient confidentiality regulations to protect the patient and clinic/practice and adheres to HIPAA regulations.
• Prepare correspondence, memos, forms, and other typing as requested by the supervisor.
• Maintain composure when dealing with difficult situations.

• Perform other duties as assigned.

• High school diploma. 
• Two years’ medical front desk receptionist experience required. 
• Knowledge of medical terminology and insurance verification. 
• Knowledge of prior authorizations and referral management is preferred. 
• Proficient with EMR. 

• Ability to communicate and collaborate effectively with staff, physicians, and external customers. 
• Strong ability to multi-task and move from one project to another. 
• Works to resolve problems or determines an appropriate course of action in a timely manner. 
• Strong time management, follow-through, and organizational skills. 

• Work performed in an office environment. 
• Involves frequent contact with patients, physicians, and medical office staff.
• Work may be stressful at times. 
• Interaction with others is frequent and often disruptive. 
• Requires long periods of standing and walking. 
• Physical activity can be irregular and fast-paced regularly.
• Must possess sufficient eye-hand coordination/manual dexterity to operate medical and office equipment. 
• Required normal range of hearing and eyesight to record, prepare, and communicate appropriate reports and evaluations. 
• Must be able to lift 50 pounds with no assistance.